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Ashcroft AI Terms of Service (Beta)

Version 1.2-beta. Effective: 2026-08-25.

DRAFT FOR ATTORNEY REVIEW. This document was prepared as a working draft patterned on industry-standard terms for enterprise AI services. It must be reviewed by qualified legal counsel before Ashcroft treats it as final. It is presented to beta participants as the operative agreement for the beta period. The former standalone Beta Participant Agreement is folded into Section 6 of these Terms.

These Terms of Service ("Terms") govern access to and use of the Ashcroft AI platform, including

Ash, the Ashcroft assistant (together, the "Service"), operated by Ashcroft AI ("Ashcroft,"

"we," "us"). By creating an account, clicking accept, or using the Service, you agree to these

Terms. If you use the Service on behalf of an organization, you represent that you have

authority to bind that organization.

1. Beta Status and Assumption of Risk

The Service is provided as a beta release. You acknowledge and agree that:

  • The Service is under active development and may contain errors, interruptions, incomplete

    • features, or defects. Features may change or be removed without notice.

  • You use the Service at your own risk during the beta period, to the maximum extent permitted

    • by applicable law.

  • Beta access may be suspended, limited, or terminated at any time.
  • You should not rely on the Service as your only copy of any important information.

    • 2. AI-Generated Content

    The Service uses artificial intelligence to generate content, summaries, recommendations,

    drafts, and answers ("Output"). You acknowledge and agree that:

  • Output is generated by AI and may be inaccurate, incomplete, or outdated. Output must not

    • be relied upon as fact without independent verification.

  • Output is not professional advice. The Service does not provide legal, medical, financial,

    • investment, tax, or other professional advice, and no Output should be treated as such.

  • You are solely responsible for decisions and actions you take based on Output, including

    • verifying Output before using it.

  • Output may be similar to output generated for other users; no exclusivity in Output is

    • promised.

    3. Your Content and Data

  • You own your content. Material you submit to the Service ("Customer Content") remains

    • yours. You grant Ashcroft a limited license to host, process, transmit, and display Customer

    Content solely to provide and secure the Service.

  • You are responsible for having the rights to submit the content you submit.
  • Data handling is described in the Ashcroft Privacy Policy, which is incorporated into these

    • Terms. Data-rights controls (export, deletion) are available in the product.

    4. Ashcroft Property

  • The Service, including its software, code, models, prompts, workflows, agents, designs,

    • interfaces, documentation, and branding (including "Ashcroft AI," "Ashcroft," and "Ash"), is

    owned by Ashcroft and protected by copyright, trade secret, and other intellectual property

    laws.

  • Except for the limited right to use the Service under these Terms, no rights in the Service

    • are granted to you.

  • If you choose to publish material derived from the Service, attribution to "Ashcroft AI" or

    • "Ash" is appreciated where practical.

    5. Acceptable Use

    You agree NOT to:

  • Copy, scrape, crawl, harvest, or bulk-extract any part of the Service, its code, its

    • interfaces, or its data, whether manually or by automated means;

  • Reverse engineer, decompile, disassemble, or attempt to derive the source code, models,

    • prompts, or architecture of the Service, except where such restriction is prohibited by law;

  • Resell, sublicense, rent, or provide the Service to third parties, or use the Service to

    • build, train, or improve a competing product or service;

  • Circumvent security, rate limits, access controls, or usage boundaries;
  • Use the Service for unlawful purposes, to infringe others' rights, or to generate content

    • that is fraudulent, defamatory, or harmful;

  • Share beta access credentials or transfer your account without our written consent.

    • 6. Private Beta Program; Confidentiality

    The Service is currently offered as a private, invitation-only beta. This section provides the

    protections of a separate non-disclosure agreement, incorporated directly into these Terms so

    that beta participants accept one agreement, and it applies to all beta use.

  • Confidential Information means non-public information about the Service, including

    • unreleased features, capabilities, functionality, designs, prompts, workflows, performance

    characteristics, security mechanisms, roadmaps, pricing under discussion, documentation, and

    any information marked or reasonably understood as confidential. Confidential Information

    does NOT include information that is or becomes public through no fault of yours, was known

    to you before disclosure, or is independently developed without use of Confidential

    Information.

  • Confidentiality. You will not use or disclose Confidential Information except for

    • authorized use of the beta. You will not copy, distribute, publicly disclose, or provide

    unauthorized access to Confidential Information, and you will not disclose it to anyone

    outside your organization's authorized beta participants.

  • Protection period. Confidential Information that is a trade secret is protected for as

    • long as it remains a trade secret under applicable law. All other Confidential Information

    is protected during the beta and for three (3) years after your participation ends.

  • Independent development. Nothing in this section prevents you from independently

    • developing products or services without use or disclosure of Confidential Information.

  • No public disclosure of unreleased features. You will not publish screenshots,

    • recordings, benchmarks, or reviews of non-public features without Ashcroft's written

    consent.

  • No extraction. You will not copy, extract, or replicate the Service's code, prompts, or

    • design off the platform (see also Section 5, Acceptable Use).

  • No obligation; no transfer. Nothing in these Terms obligates Ashcroft to release any

    • product, grant you future access, or compensate you for beta participation. No intellectual

    property is transferred to you.

  • Remedies. Unauthorized use or disclosure of Confidential Information may cause harm not

    • adequately compensable by damages, and Ashcroft may seek injunctive relief in addition to

    other remedies.

    7. Plans, Entitlements, and Consent

  • Capabilities may be included, limited, or unavailable depending on your plan. Plan

    • entitlement is a commercial matter and is always distinct from consent: a paid plan never

    automatically grants Ashcroft permission to act; your organization's policy and your personal

    consent are separate, required gates.

  • Controls that show you what Ashcroft can access, let you withdraw consent, revoke

    • connections, unsubscribe from optional communications, or exercise privacy and data rights

    are never conditioned on plan tier.

    8. Communications

  • Certain messages (account lifecycle, security, legal notices) are required service

    • communications and may be sent to you as long as you hold an account.

  • Optional communications honor your preferences and include unsubscribe controls.

    • 9. Feedback

    If you provide suggestions, ideas, or feedback about the Service, including feedback about the

    beta (reports, suggestions, ideas), you grant Ashcroft a perpetual, irrevocable, worldwide,

    royalty-free license to use it without restriction, attribution, or compensation. We may use

    feedback to improve the Service for all users.

    10. Disclaimers

    TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE"

    WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY,

    FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, ACCURACY, OR UNINTERRUPTED

    OPERATION. ASHCROFT DOES NOT WARRANT THAT OUTPUT WILL BE ACCURATE, COMPLETE, OR SUITABLE FOR

    ANY PURPOSE.

    11. Limitation of Liability

    TO THE MAXIMUM EXTENT PERMITTED BY LAW: (a) ASHCROFT WILL NOT BE LIABLE FOR ANY INDIRECT,

    INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS,

    REVENUE, DATA, OR GOODWILL, EVEN IF ADVISED OF THE POSSIBILITY; AND (b) ASHCROFT'S TOTAL

    AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THE SERVICE WILL NOT EXCEED THE GREATER OF

    (i) THE AMOUNTS YOU PAID ASHCROFT FOR THE SERVICE IN THE TWELVE (12) MONTHS BEFORE THE EVENT

    GIVING RISE TO LIABILITY, OR (ii) ONE HUNDRED US DOLLARS (USD $100).

    Some jurisdictions do not allow certain limitations; where prohibited, these limitations apply

    to the fullest extent permitted. Nothing in these Terms excludes liability that cannot be

    excluded by law.

    12. Indemnification

    You will defend, indemnify, and hold harmless Ashcroft from claims, damages, and expenses

    (including reasonable attorneys' fees) arising from your Customer Content, your use of the

    Service in violation of these Terms, or your violation of law or third-party rights.

    13. Dispute Resolution; Arbitration; Class Waiver

  • The parties will first attempt to resolve any dispute informally by written notice and good

    • faith discussion for thirty (30) days.

  • Except where prohibited by law, any dispute not resolved informally will be resolved by

    • binding individual arbitration, and you and Ashcroft each waive the right to a jury

    trial and to participate in a class, collective, or representative action.

  • Small-claims matters and claims for injunctive relief relating to intellectual property or

    • unauthorized access are excluded from arbitration.

  • Seat, rules, and governing law: TO BE CONFIRMED WITH COUNSEL (placeholder: arbitration

    • administered under the rules of a recognized US arbitration body; governing law of Ashcroft's

    principal place of business, excluding conflicts rules).

    14. Termination

    You may stop using the Service and delete your account at any time (deletion and data rights

    controls are in the product). We may suspend or terminate access for breach of these Terms,

    security risk, legal requirement, or end of the beta program. Sections that by their nature

    survive termination survive (including 2, 4, 5, 6, 9, 10, 11, 12, 13).

    15. Changes

    We may update these Terms. Material changes will be notified in the product or by required

    communication, with the new version effective upon posting or on the stated date. Continued use

    after the effective date constitutes acceptance.

    16. Miscellaneous

    These Terms plus the Privacy Policy are the entire agreement regarding the Service. The former

    standalone Beta Participant Agreement is folded into Section 6 of these Terms; if you

    previously accepted an earlier document set, the exact text you accepted remains permanently

    preserved, and this consolidation does not reduce the protections either party had under it.

    If any provision is unenforceable, the rest remains in effect. Failure to enforce is not a

    waiver. You may not assign these Terms without consent; we may assign to an affiliate or in

    connection with a corporate transaction.

    Contact: Ashcroft AI, via the in-product support surface at ashcroftai.com.